Custom admin dashboards
Internal dashboards for running operations, managing staff, tracking inventory, or following tasks with your own workflow.
// Internal DashboardsFor enterprises & complex projects
Systems tailored for what's beyond WordPress
When an off-the-shelf CMS becomes an obstacle rather than a solution. We design and build custom content systems, internal dashboards, and operational tools from scratch — ERPs, member portals, SaaS platforms, and bespoke management systems for enterprises and agencies.
When do you need a custom system?
When an off-the-shelf CMS becomes an obstacle, not a solution
WordPress is excellent for 90% of websites. But if you're hitting any of these six signals, you're in territory that needs a system built precisely for your needs.
1
Complex business logic plugins can't cover
Variable pricing, hierarchical permissions, multi-level approval workflows.
2
Essential API integrations with internal systems
ERPs, CRMs, accounting systems, banking APIs, HR systems.
3
Data volumes beyond traditional MySQL
Millions of records, complex queries, a need for PostgreSQL or specialised search systems.
4
High security and compliance requirements
HIPAA, PCI-DSS, GDPR, SOC 2, or local government requirements.
5
Complex roles and permissions with multi-tenancy
Multi-organisation platforms, strict data isolation, different configurations per client.
6
An end-user experience that demands a unique application
Real-time interactions, complex calculations, interactive charts, live collaboration.
What we build
Eight kinds of custom systems
We've built 40+ bespoke systems across industries. These are the most recurring kinds — but we analyse every case individually.
Member & client portals
Portals with hierarchical permissions, multi-tier subscriptions, automated billing, and a self-service client dashboard.
// Member PortalsMulti-tenant SaaS platforms
Platforms serving many clients with strict data isolation, per-client configurations, and centralised billing.
// Multi-tenant SaaSTailored CMS systems
If your content is complex (multiple relationships, editorial permissions, reviews) — we build a custom CMS that serves your logic exactly.
// Custom CMSLMS platforms & academies
Learning platforms with courses, quizzes, certificates, progress tracking, and payment integration. Like our own academy.
// Learning PlatformsSimplified ERP systems
For small-to-medium companies that don't need full SAP — we build a tailored ERP core: inventory, invoices, customers, suppliers.
// Light ERPIntegrations & automation
We connect your different systems (Slack, Salesforce, QuickBooks, Zapier) through custom APIs and reliable webhook channels.
// Integration LayerMobile apps with a custom backend
Native iOS + Android or React Native, with a custom backend and admin panel, payment integration, and notifications.
// Mobile + APITechnical capabilities
Features that come with every system we deliver
Foundations we never compromise on, whatever the system's size or budget. These are not optional extras — they're the bedrock.
1 · Identity
SSO + 2FA
Single sign-on via SAML or OAuth, with mandatory two-factor security for admin roles.
2 · Permissions
RBAC + RLS
Customisable roles, and row-level data isolation for multi-tenant platforms.
3 · Performance
API ‹100ms
A target p95 response time under 100 milliseconds on critical API endpoints, with Redis caching.
4 · Reliability
99.99% Uptime
Multi-region deployment, automatic failover, and health checks every 10 seconds.
5 · History
Audit Trail
A complete log of every change — who made it, when, and the value before the change — never erased.
6 · API
REST + GraphQL
Both available by default, with automatic Swagger documentation and scoped API keys.
7 · Security
Enterprise security
Encryption at rest and in transit, WAF, DDoS protection, and periodic penetration testing.
8 · Monitoring
Observability
Comprehensive monitoring via Sentry + Datadog, instant alerts, and public status dashboards.
Engagement models
Three ways to work with us
Custom systems aren't priced from a menu — but the engagement style is clear from day one. Choose what fits your project's nature.
Fixed price by scope
For projects with a clear scope and defined requirements. Pay once; we deliver on schedule.
Starting at
$25,000USD
3–6 months · 2 payment milestones
- Scope and requirements written into the contract
- A final price with no surprises
- Delivery in clear milestones
- Daily backups configured · DB + files · 14 days
- A 120-day post-launch guarantee
Dedicated monthly team
For systems that evolve and grow — a dedicated team working with you on a rolling scope at a weekly sprint rhythm.
Starting at
$8,500/month
3-month minimum · monthly renewal
- A team of 2–4 engineers + a designer + a PM
- Weekly sprints + demos
- Flexibility to reshuffle priorities weekly
- A shared Slack and direct access
- Backups every 6 hours · encrypted offsite · 30 days
- Comprehensive, continuously updated technical documentation
Annual partnership contract
For critical systems and large organisations. Strict SLA guarantees, a dedicated account manager, and development priority.
From
$120K/year
Annual contract · quarterly billing
- A 99.99% SLA written into the contract
- A dedicated technical account manager
- 24/7 support
- A quarterly planning meeting
- Hourly backups + PITR · multi-region · 90 days · quarterly DR drills
- Priority on critical bug fixes
Case studies
Systems we built from scratch
A sample of custom systems in real production. Client names are confidential by contract — but the numbers are third-party verified.
// Case 01 · Government Portal
Government sector · custom CMS
A ministry portal in 4 languages across 27 departments
A multi-tenant CMS platform serving 27 government departments in 4 languages, with thousands of employees, hierarchical permissions, and approval workflows.
2.1Mmonthly visitors
99.99%Uptime
‹80msAPI p95
// Case 02 · SaaS Platform
SaaS · B2B platform
A SaaS platform for 400 client companies
An operations-management platform with 400+ client companies, strict data isolation, automated billing, and integrations with 22 external systems.
400+tenant companies
3.1Mdaily requests
$2.4Mclient ARR
Methodology
From an idea to a system in production
A six-step methodology proven across 40+ custom projects. Every step has clear deliverables and a documented sign-off before moving to the next.
1
Technical discovery
Two 4-hour workshops to understand your business logic, user roles, required integrations, and compliance constraints.
2
Architecture design
A complete architecture document: data model, system diagram, technology choices, infrastructure plan, and risk assessment.
3
UX/UI design
Complete Figma designs for every screen, a design system, and a clickable prototype for testing before development.
4
Development in sprints
Weekly sprints, a demo every Friday, continuous CI/CD, automated tests alongside, and up-to-date technical documentation.
5
Testing & hardening
Load testing, security penetration testing, manual QA, end-user acceptance testing, and performance tuning.
6
Launch & knowledge transfer
A gradual production rollout, team training, runbook documentation, an active support period, and full code-ownership handover.
Technical FAQ
What CTOs and tech leads ask about
If you're a CTO or tech lead, these six questions answer 80% of your first doubts.
Why build a custom system instead of using Salesforce or an off-the-shelf product?
Don't — if the ready-made product covers 90%+ of your needs. Custom only makes sense when: (a) annual licensing costs exceed the cost of building custom within 3 years, (b) your business logic can't be shaped inside the ready-made product, or (c) you need deep integration with internal systems the ready-made products don't support. Otherwise, we'll frankly recommend the off-the-shelf option.
What technical stack do you use?
It depends on the project. The most common default: PHP 8 + Laravel for the backend, PostgreSQL for data, Redis for caching, Next.js + React for the frontend, and GraphQL + REST for the API. For mobile: React Native or native (Swift/Kotlin) depending on requirements. All code lives in Git with CI/CD on GitHub Actions.
Who owns the code and data after delivery?
You own everything. The code, data, designs, and documentation are entirely your intellectual property, documented in the contract. You get admin access to the Git repository, the infrastructure accounts, and runbook documentation. You can move the system to any other team whenever you want.
How do you handle compliance requirements (GDPR, PCI, HIPAA)?
We have experience with GDPR (across 5+ European projects), PCI-DSS Level 1 (stores handling cards directly), and the telecom-authority requirements in Saudi Arabia and the UAE. For HIPAA and SOC 2 projects, we partner with certified specialists. Compliance is considered from the architecture phase — never bolted on later.
Do you work with our in-house technical team?
Yes — 40% of our projects are delivered in partnership with a client's internal team. We integrate through a shared Slack, mutual code reviews, and pair-programming sessions. We bring specific domain expertise; your team brings the business knowledge — an ideal mix.
What happens if I want to end the contract mid-project?
The contract specifies 30 days' notice. During it, we hand over all completed code, sign an ownership transfer, and provide 40 hours of consultation to your next team for a smooth handover — and we retain no rights to anything we built. We haven't needed to invoke these clauses in 12 years, but they're there for your peace of mind.
Have an idea for a complex system?
Book a free 45-minute discovery call. We'll discuss your requirements, estimate the project's complexity, and suggest the engagement model that best fits your case.